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The General Meeting of Shareholders is chaired by the Chairman of the Board of Directors failing whom by the Vice-Chairman and, should none of them be able to attend, by another Director.
The Chairman appoints a secretary, who does not have to be a shareholder, and chooses two scrutineers from among the shareholders present who together with the Directors present shall constitute the Bureau.
The Chairman directs debates using the practices applicable in Belgium to assemblies of deliberation.
Observing the agenda, he ensures that questions at the meeting receive a response. In this he strives in particular to ensure that the answer to questions does not cause any serious prejudice to the Company, to its shareholders, or to its employees.
Except in cases stipulated in law or by the Articles of Association, the General Meeting rules validly whatever the number of shares represented, and on a simple majority of votes.
To validate the deliberations of certain Extraordinary General Meetings of Shareholders, the law stipulates a quorum of 50% of shareholders present or represented. Failing this, a new General Meeting of Shareholders must be called to deliberate validly without the need for any quorum. In accordance with the subject matter, votes for resolutions require a qualified majority as laid down in law.
Voting is by a show of hands.
The minutes of General Meetings are signed by the Chairman, and by shareholders who wish to do so. Copies or extracts from the minutes are signed either by the Chairman of the Board of Directors, or by two Directors.